Offering Paid Time Off (PTO) is the best way to achieve a better work-life balance for your employees. It also helps boost motivation and employee morale, leading to better productivity. However, managing paid time off can be time-consuming and inefficient if done incorrectly.
Automating the management of accrued time off is critical to managing your employee hours efficiently, mitigating the risk of burnout or scheduling conflicts. Time off tracking systems make it simple to create accrued time off policies that work in the best interest of your business.
Read on as we explore unique practices you can integrate into your workplace to better manage your worker’s time off.
Use PTO Tracking Software
Tired of never knowing which employees have accrued time off and need to take a vacation? Using PTO tracking software allows you to see vacation and sick leave balances with ease. The platform’s system has a user interface for employers and employees.
So your workers can track their vacation days and any paid time off. Some of the key features of PTO tracking software are:
- In-built calendar
- Flexible accrual options
- Integration with time tracking
PTO In-Built Calendar
Get access to a built-in calendar that allows you to see your employees’ time off. The feature is ideal for highlighting which employees have made leave requests and their status. Further, you get a clear picture of manual or automatic time card entries.
Whether pre-scheduled company holidays or pre-approved time off, our built-in calendar simplifies how you can manage accrued time off. Doing so enhances the management of team availability and avoids any scheduling conflict that can result in labor shortages.
Flexible Accrual Options
Access numerous accrued time off policies and design customized ones based on your needs. You can create accrual policies based on time or percentage. The feature saves you time by automating how you comply with mandatory sick or family leave regulations.
You can also gain real-time insights into how your employees use their leave days. TimeTrakGO’s PTO software can generate reports and has a user-friendly dashboard to foster transparency.
Integration With Time Tracking
A PTO software that integrates with time tracking systems enhances employee time off management. The platform empowers you and your workers with self-service tools that provide an autonomous, hassle-free experience.
Time tracking integration with PTO software gives you real-time insights into various aspects of employee leave. From how many workers are available to track the ones who need a vacation, this feature is ideal for efficient workforce management to enhance job satisfaction.
Time Tracking Employees Enhances Management of Accrued Time Off
The Economic Policy Institute found that many workers don’t receive paid time off. One of the main reasons for this is that employers don’t know how much time their employees have worked. An online time clock for small businesses is the best way to guarantee your employees accrued time off.
Time and attendance systems for small businesses come with employee time-tracking software. Some of the best time-tracking tools are:
- Mobile time tracking with GPS
- Browser-based time clock
- Pin entry time clock
Mobile Time Tracking App with GPS
Remote employee time tracking using mobile apps lets you track if they have worked enough hours to get a break. TimeTrakGO’s mobile time tracking with GPS allows your employees to see their time data.
Our mobile app has GPS and geofencing technology, making it ideal for employers with remote workers. The app simplifies how your workers make time-off requests and can also view if they receive approval from the company.
Browser-Based Time Clock
A browser-based time clock for employees is ideal for remote and office workers. Employers can utilize this tool to anticipate and prepare procedures for any unexpected absences at the office.
Like the virtual time clock, the browser-based time-tracking software acts like a time-off tracking system. It can let you know which workers still need to report back to work and even set limits on time off.
Pin Entry Time Clock
You can eliminate the need to micromanage your employees with the pin entry time clock. This tool gives your employees better autonomy in time tracking as they simply have to set and enter a four-digit PIN once they clock into work.
The tool can work on a tablet that has a user-friendly interface, allowing your workers to view and assess any accrued time off. Using a time clock app to track how much work your employees have put in also enhances the calculation of overtime.
Making the Right Accrued Time Off Policies
Employers can now customize accrued leave management using different PTO policies. But first, review and learn the state and federal laws on paid time off for your workers.
The three main categories of PTO policies are:
- PTO bank
- Accrued PTO on a daily, weekly, or monthly basis
- Unlimited time off policy
Integrating a time clock system and PTO software can help create customized time off policies that align with your business needs and comply with legal obligations.
Set clear guidelines when creating a PTO policy to enhance employee morale. For instance, as an added perk, you can offer to pay employees for any unused and accrued PTO. Such a policy can help you keep your workers on when your business needs all hands on deck.
Why Use PTO Tracking Software in Managing Accrued Time Off
The Harvard Business Review found that nothing boosts employee morale like taking a vacation. But how can employers know when their employees need a break? Using time clock software is the best way to manage accrued time off and eliminate the risk of employee burnout.
Other reasons why you should get TimeTrakGO’s PTO tracking software include:
- Enhances legal compliance with state-specific sick leave laws
- Streamlines management of time-off requests
- Access to better insights
- Simplifies leave management
Manage Accrued Time Off Like a Pro Today
Even with a small workforce, managing paid time off can be tough for any employer. Accrued time off often builds up based on the hours an employee has worked. This means that accurate time tracking is an essential element of managing which workers need to take a break.
TimeTrakGO offers innovative solutions that can help you simplify employee time off management. Contact us today and learn to manage accrued time off like a pro.
